Progress Report

NTEC CREC > Submission Guidelines > Ethics Application > Progress Report

Progress Report

To facilitate the Joint CUHK-NTEC CREC’s continuing review, the Principal Investigator shall have the responsibility to submit a progress report on his/her study to the Joint CUHK-NTEC CREC within one month prior to each deadline for regular continuing review by using the Ethics Renewal & Research Progress Report Form (Progress Report). The progress report shall include updated study information with respect to the study, such as:

  • The status of the study (e.g. ongoing);
  • The numbers of subjects recruited in, withdrew from and completed the study;
  • Summary of major changes to the study;
  • Summary of serious adverse events;
  • Summary of complaints by subjects; and
  • Summary of significant updated information that may affect the safety of subjects or subjects’ willingness to continue participating in the study.

Reminder by the Joint CUHK-NTEC CREC

The Joint CUHK-NTEC CREC will send a reminder to the Principal Investigator about two to three months prior to each deadline for regular continuing review. Notwithstanding the above, Principal Investigators shall anyhow have the responsibility to submit progress reports to the Joint CUHK-NTEC CREC whether or not reminders are received from the Joint CUHK-NTEC CREC.

Progress Report Requirements

The duly completed progress report must be signed by the Principal Investigator and sent to the Joint CUHK-NTEC CREC by e-mail.

Applicant is required to use the new forms, attach all necessary documents and send to crec9@cuhk.edu.hk. This email should be sent by the Principal Investigator (PI); if it is sent by the delegate, PI should be copied in (cc).

    • Starting 1st January 2025, all submissions must be submitted to CREC via email (crec9@cuhk.edu.hk). During this period, CREC will accept submission using either old or new forms.
    • Starting 1st February 2025, CREC no longer accept submissions made using the old forms. Applicant is encouraged to make the necessary adjustments before this deadline.
    • If applicant have already signed on the old forms, scanned versions of these forms along with the documents are required to be submitted. Applicant is reminded to retain the original copy of the signed forms.
    • The new forms are interactive PDF forms that allows applicant to provide electronic signature via Digital ID, which is the only acceptable electronic signature.
    • Please note that typed signatures or images of signatures will not be considered valid.
    • If applicant is unable to sign on the new forms electronically, scanned copy of page with original signature is acceptable only with the interactive PDF form attached in the email.

Renewal Form submitted 3 months before the due date will not be considered.

An updated copy of Insurance Certificate should be submitted if applicable.

An updated copy of Clinical Trial Certificate should be submitted if applicable.

Failure to Submit Progress Report

In the event that a Principal Investigator fails to submit a progress report to the Joint CUHK-NTEC CREC by the deadline for regular continuing review, the Joint CUHK-NTEC CREC may:

  • Request suspension of all subject recruitment activities and recruitment of additional subjects into the study;
  • Refuse accepting any new application for initial review of clinical study submitted by the Principal Investigator and his/her participation in any new clinical study (whether as Principal Investigator, Co-Investigator or otherwise); and/or
  • Notify the issue to the other research ethics committees under the HA, which may refuse his/her participation in any new clinical study (whether as Principal Investigator, Co-Investigator or otherwise); until the progress report is properly submitted and an approval is received from the Joint CUHK-NTEC CREC.