Submission Information

Submission Information

Address

Joint CUHK-NTEC Clinical Research Ethics Committee
8/F, Lui Che Woo Clinical Sciences Building,
Prince of Wales Hospital
Shatin, Hong Kong
香港沙田威爾斯親王醫院呂志和臨床醫學大樓8樓
香港中文大學 – 新界東醫院聯網臨床研究倫理 聯席委員會

Enquiry regarding Clinical Research Ethics

For enquiry regarding Clinical Research Ethics, please call 3505 3935 or email crec@cuhk.edu.hk.

Initial Review Application Fee

HK$17,500 will be charged for Company-sponsored Studies.

An additional fee

HK$20,000 will be charged for Phase 1 Studies that require Joint Scientific Committee Review.

An amendment fee

HK$14,000 will be charged for signification changes to the Study Protocol that require the Joint CUHK-NTEC CREC to perform another full review.

Deadlines for Submission in 2025

The monthly Joint CUHK-NTEC CREC meeting is normally held on the first Tuesday of each month. However, the meeting date may change according to unforeseen circumstances. Deadline for submission of applications is on the 15th of each month irrespective of the meeting date. However, if the 15th of a particular month falls on a Saturday, Sunday or public holiday, the submission date may be changed to the prior or next working day.

DATE OF CREC MEETING
DEADLINE FOR APPLICATION SUBMISSION
07 Jan 2025 (Tue)16 Dec 2024 (Mon)
04 Feb 2025 (Tue)15 Jan 2025 (Wed)
04 Mar 2025 (Tue)14 Feb 2025 (Fri)
01 Apr 2025 (Tue)14 Mar 2025 (Fri)
06 May 2025 (Tue)15 Apr 2025 (Tue)
03 Jun 2025 (Tue)15 May 2025 (Thu)
08 Jul 2025 (Tue)16 Jun 2025 (Mon)
05 Aug 2025 (Tue)15 Jul 2025 (Tue)
02 Sep 2025 (Tue)15 Aug 2025 (Fri)
03 Oct 2025 (Fri)15 Sep 2025 (Mon)
04 Nov 2025 (Tue)15 Oct 2025 (Wed)
02 Dec 2025 (Tue)14 Nov 2025 (Fri)
TBC15 Dec 2025 (Mon)

* Please note that this table will be updated periodically.

Date of Phase 1 Meeting in 2025

The monthly Joint CUHK-NTEC CREC Phase 1 meeting is normally held on the first and third Wednesday of each month.

DATE OF PHASE 1 GROUP 1 MEETING
DATE OF PHASE 1 GROUP 2 MEETING
08 Jan 2025 (Wed)22 Jan 2025 (Wed)
05 Feb 2025 (Wed)19 Feb 2025 (Wed)
05 Mar 2025 (Wed)19 Mar 2025 (Wed)
02 Apr 2025 (Wed)16 Apr 2025 (Wed)
07 May 2025 (Wed)21 May 2025 (Wed)
04 Jun 2025 (Wed)18 Jun 2025 (Wed)
02 Jul 2025 (Wed)16 Jul 2025 (Wed)
06 Aug 2025 (Wed)20 Aug 2025 (Wed)
03 Sep 2025 (Wed)17 Sep 2025 (Tue)
08 Oct 2025 (Wed)22 Oct 2025 (Wed)
05 Nov 2025 (Wed)19 Nov 2025 (Wed)
03 Dec 2025 (Wed)17 Dec 2025 (Wed)
07 Jan 2026 (Wed) (TBC)21 Jan 2026 (Wed) (TBC)

* Please note that this table will be updated periodically.

Submission Requirements

Full Review of Initial Application

Online Application via the Portal is required. Starting 1st January 2025, hard copy of the new submission will not be required to be submitted to CREC office. All original signatures should be kept by the applicant. Applicant should upload all scanned signatures and study document to the HA CRER Portal. Please refer to “Submission Guidelines” for more details.

Expedited Review of Amendment Application

Starting 1st January 2025, all submissions must be submitted to CREC via email (crec9@cuhk.edu.hk). During this period, CREC will accept submission using either old or new forms.

Starting 1st February 2025, CREC no longer accept submissions made using the old forms. Applicant is encouraged to make the necessary adjustments before this deadline.

If applicant have already signed on the old forms, scanned versions of these forms along with the documents are required to be submitted. Applicant is reminded to retain the original copy of the signed forms.

The new forms are interactive PDF forms that allows applicant to provide electronic signature via Digital ID, which is the only acceptable electronic signature.

Please note that typed signatures or images of signatures will not be considered valid.

If applicant is unable to sign on the new forms electronically, scanned copy of page with original signature is acceptable only with the interactive PDF form attached in the email.

Please refer to “Submission Guidelines” for more details.